New Item Record Options Dialog Box

Access the New Item Record Options dialog box by selecting File > New > Item Record or Tools > Create Item Record. If you selected File > New from the Shortcut bar, the bibliographic information is not filled in. If you selected Tools > Create Item Record from the Item Record or Bibliographic Record workform, the bibliographic information is filled in. See Create multiple item records for a single title.

Use the New Item Record Options dialog box to create multiple item records as follows:

• Locate the bibliographic record to link to the item records - Click Find and search for a bibliographic record.
• Enter the barcodes for the items - Scan the item barcodes, or type each one in the Item barcode(s) box and press Enter. If you select System Assigned barcodes, the Item Barcode Range dialog box appears where you enter the type of barcodes and the range.
• Enter the call number information - If it is not already filled in from the bibliographic record, or you want to change the call number information, do the following steps:
• Select a number in the Number of items box to indicate the number of physical item records you are creating.
• Select the shelving scheme for the new item in the Scheme box.
• Type the prefix for the call number in the Prefix box.
• Type the classification number in the Class box.
• Type the cutter number in the Cutter box.
• Type the suffix for the call number in the Suffix box.
• Type the volume number, if applicable, in the Vol box.
• Type the copy number, if applicable, in the Copy box.
• Enter the item price - If the price is not filled in from the linked bibliographic record, type the dollar amount in the Price field.
• Enter the item distribution information -
• If you want to use a template, select it in the Template box in the far right column of the distribution grid.

Note:
When you select a template in any line of the Distribution grid, the Use template values instead of these (if available) box is checked. You can clear this checkbox if you want to use the values in the dialog box instead of those in the template.

• If you want to enter the distribution information for each item, type the number of items in the Items box, select the Branch, Collection, Shelf Location, Material Type, Loan Period, Fine Code, Statistical Code, and Owner.
• Double-click in the next distribution row to add a row exactly like the one above it, or click to add a blank row.
• Specify the circulation information - If you are not using a template, or the template does not have the circulation information, enter it as follows:
• Select the circulation status in the Circ status box.
• Select the renewal limit in the Renewal Limit box.
• Check the Display in PAC box if you want the item records to display in the Polaris PowerPAC.
• If you want to indicate that the items do not circulate, select Non-circulating.
• If you want to specify that the items are to be loaned outside of your library system, select Loanable outside system.
• If you want to enable holds to be placed on this item, select Holdable.
• Create the item records - Click OK after you have entered all the information. The item records that were created are listed in a dialog box.